security Policy

Effective Date: June 8, 2016.
Last Updated: February 28, 2025.

At Chosen Notary Professionals, we take security and data protection seriously. We are committed to safeguarding the confidentiality, integrity, and availability of the personal and business information shared with us. This Security Policy outlines the measures we take to protect our clients’ data and maintain the highest security standards.

1. Data Protection Measures

To ensure the security of personal and business data, we implement the following measures:

✔ Encryption: All sensitive information is encrypted during transmission and storage.
✔ Secure Access Controls: Only authorized personnel have access to confidential information.
✔ Multi-Factor Authentication (MFA): We utilize MFA for secure access to sensitive systems.
✔ Regular Security Audits: We conduct routine security checks to identify and mitigate risks.
✔ Data Minimization: We collect only the necessary information required to provide our services.

2. Secure Online Notarization (RON) & Digital Transactions

For clients using our Remote Online Notarization (RON) services, we ensure:

✔ Secure identity verification through industry-standard authentication processes.
✔ Tamper-proof digital signatures and audit trails for transaction integrity.
✔ Encrypted communication channels to protect sensitive documents.

3. Payment Security

We use third-party, PCI-compliant payment processors to handle transactions securely. Chosen Notary Professionals does not store payment details on our servers.

4. Client Confidentiality

We respect our clients' privacy and maintain strict confidentiality policies regarding all notarized documents and business transactions. Information shared with us is never sold, shared, or disclosed unless required by law.

5. Incident Response & Fraud Prevention

We have strict protocols in place to detect, prevent, and respond to security incidents, including:

✔ Real-time monitoring of suspicious activities.
✔ Immediate action on unauthorized access attempts.
✔ Client notification procedures in the event of a security breach.

6. Employee & Partner Security Awareness

All employees and third-party service providers undergo security training to ensure compliance with best practices for data protection and fraud prevention.

7. Your Responsibilities

To help maintain security, we encourage clients to:

🔹 Use strong, unique passwords when creating accounts or accessing our services.
🔹 Avoid sharing sensitive information via email or unsecured channels.
🔹 Immediately report any suspicious activity related to our services.

8. Policy Updates

We may update this Security Policy as needed to comply with industry standards and regulations. The latest version will always be available on our website.

9. Contact Us

If you have any security concerns or need to report an issue, please contact us:

📍 Chosen Notary Professionals
📧 Email: info@chosennotarytx.com
📞 Phone: (210)901-3952
🌐 Website: www.chosennotarytx.com

security Policy

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